Presently JNU Central Library has a fairly comprehensive book procurement procedure. However, It is being felt that the framework needs little bit modifications to make it more efficient and transparent. Therefore, some changes in the present procedure and also some new methods of procurement of books – both print and online have been introduced w.e.f. 10 January 2012. This has been approved by the Library Advisory Committee in its meeting held on 4.1.2012.
It has been customary for the faculty and students to take part in book selection in the University. The Library staff usually recommends general reference books and those materials not covered by departmental subject categories like books on library and information science etc. Publishers and Vendors are increasingly providing electronic lists of titles available for purchase, printed catalogues and other printed announcements. These are being forwarded to the Schools and Centres from time to time. Besides catalogues, book reviews in important magazines and databases are also a basis for recommending books for the library. The library also circulates reviews of books to the Schools to keep them informed about new publications.
Book Purchasing Procedure
Books purchased on Standing Order :
Faculty Publications :
The Library may now purchase three copies of Faculty publications as and when the publications are brought to the notice of the Library. The financial sanction for procuring the same may be obtained from the Librarian/Rector/VC depending upon their financial powers.
Government Documents :
Though JNU library is designated as a depository library of all Indian government publications, many Government documents do not reach the Library due to various reasons. Since they are immensely useful information sources for research, therefore, all important Indian government publications have been placed on Standing Order. The list of such publications is to be finalised and should be approved by the LAC from time to time
Bill Processing :
Once the books are received in the Library along with the bills, the price of each book and discount rates, bank rates are verified by the concerned staff in Acquisition Section. Entry for each book is made in the Accession Register which has all the relevant details of a book like its price, publisher, vendor, year of publication etc. Then the bills are processed for payment with the accession nos. entered against each item. The In-charge, Acquisition Section certifies above procedure before forwarding bill to Accounts. The bills are put up to the Librarian by In-charge, Library Administration for expenditure sanction on the basis of approval by the competent authority. As per the present practice the Library follows the bank rates prevailing on 1st of every month for the bills from 1st to 15th of every month and the bank rate which prevails on the 16th, for the bills from 16th to 30th/31st of the month.
Constraints of space necessitate the library to stop accepting books from any individuals. Books gifted from major institutions and other individuals may be accepted depending on their utility and physical condition.
B. Subscription to Print/e-Journals and online Databases :